Internal Vacancy - Company Secretarial Officer Reporting to: Company Secretary

Job Purpose:

To provide professional advice on good governance practice and enforce statutory compliance in its widest form within the NedNamibia Holdings (NNH) Group.

Key Responsibilities:

• Build professional relationships by attending to requests from stakeholders and management.
• Ensure to provide quality by gathering and analyzing information before delivery.
• Facilitate speedy resolution by collating and compiling reports to facilitate problem solving.
• Identify and recommend opportunities to enhance processes; systems and policies and support implementation of new processes; policies and systems.
• Ensure decisions are properly recorded by preparing and drafting minutes of meetings.
• Ensure compliance with statutes by checking all statutory documentation.
• Resolve issues pertaining to statutory documentation by liaising with Directors; Public Officers and external Auditors.
• Deregister dormant companies from various business clusters by liaising with the relevant stakeholders and regulatory bodies.
• Ensure all companies comply with FICA by submitting certified copies of statutory documentation to officers of the company.
• Ensure to maintain tax compliance by advising In-land Revenue  of changes in year-end and change of public officers.
• Contribute to the preparation of the Board Pack by liaising with the relevant parties.
• Ensure compliance with the Companies Act by updating records into minute book.
• Ensure that all stakeholders are aware of their deliverables and items requiring action by developing an action table with the minutes.
• Ensure compliance with regulations by providing guidance and interpretation.
• Improve departmental performance by knowledge sharing with team members.
• Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters; websites and attending sessions.
• Ensure personal growth and enable effectiveness in performance of roles and responsibilities by ensuring all learning activities are completed; experience practiced, and certifications obtained and/or maintained within specified time frames.
• Ensure information is provided correctly to stakeholders by maintaining knowledge sharing knowledge with team.

Abilities & Requirements

• Adhering to principles and values
• Relating and networking
• Analyzing
• Delivering results and meeting stakeholder expectations
• Following instructions and procedures
• Coping with pressures and setbacks
• Excellent Writing, Minute taking and reporting
• Excellent writing and reporting skills in the official language
• Good interpersonal skills.

Educational & Experience Requirements:

• Adhering to principles and values
• Relating and networking
• Analyzing
• Delivering results and meeting stakeholder expectations
• Following instructions and procedures
• Coping with pressures and setbacks
• Excellent Writing, Minute taking and reporting
• Excellent writing and reporting skills in the official language
• Good interpersonal skills.

HOW TO APPLY:

Interested candidates should forward an updated Curriculum Vitae (CV), certified copies of qualifications and cover letter to: nieis.namibiaatwork.gov.na

Closing Date 20 January 2023 

APPLICATIONS MUST BE ADDRESSED TO:

Human Capital Department

Nedbank Namibia

Head Office, Windhoek

Please note that only shortlisted candidates will be contacted. (Affirmative Action Candidates are encouraged to apply)